Do you like planning fun events? Fundraising? Giving back to your school and community?

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Consider serving on the KWES PTO Elected Board or on a committee.

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We are accepting nominations for the 2023-2024 PTO Elected Officers until May 11. These positions will be voted on during the May 18 General Meeting. Committee positions are open and will be reviewed by the newly elected Board. Nominations can be made on the flyer sent home with students in April or by completing this form (also linked at the bottom of this page). Questions can be sent to Karen Manzano, Corresponding Secretary and Nominations Chair. 

 

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Elected Officers (all required to attend monthly Board meetings, General meetings, and assist with PTO functions).

 

President: (Effort: year-round, on-going)

• Serve as the leader and key contact for the PTO.

• Preside over all PTO meetings.

• Appoint chairpersons for special committees.

• Coordinate the work of the officers and committees and work directly with the school principals to meet the PTO’s objectives. 

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Vice President: (Effort: year-round, time varies depending on roles)

• Act as an aide to the President.

• Perform the duties of the President in the absence or inability of that officer to serve.

• Ex-officio member of most committees.

• Assume other responsibilities as assigned by the Executive Board.

• Ideally is willing to serve as President in the future.

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Treasurer: (Effort: 4-5 hours per month, average)

• Shall be responsible for and have custody of all funds.

• Make disbursements as properly authorized.

• Be present at all PTO events where money will be collected.

• Assure that PTO policies and best practices are followed with regards to funds.

• Prepare financial reports for each meeting, annual audit, and as needed .

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Recording Secretary: (Effort: 2-3 hours per month, includes attending meeting and typing up minutes)

• Keep the minutes of all general meetings and all meetings of the Executive Board.

• Help recruit committee chairpersons for all vacant standing committees of the board.

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Corresponding Secretary: (Effort: 2-3 hours per month)

• Prepare correspondences, write thank you notes.

• Keep minutes for meeting in Recording Secretary’s absence.

• Maintain PTO website, Facebook, and Instagram accounts.

• Keep the calendar of events for the PTO and ensure it is shared appropriately. 

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Committees

Community Partnerships Committee/Chair: (Effort: 1-2 hours per month, varies depending on the program, peaks for Wilson Walk)

• Oversee and coordinate community opportunities for financial support of Kyle Wilson PTO.

• Work with the PTO Executive Board to plan the Kyle R. Wilson Walk for Fitness (April 2024).

• Create informational flyers and letters explaining opportunities to support our school.

• Share approved flyers with PTO corresponding secretary for web and social media postings and with PTO president for school distribution. Assist in copying flyers for distribution approved.

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Event Specific Committee/Chairs: (Effort: varies, year-round)

• Oversee and coordinate an event in support of the Kyle Wilson PTO.

• Events may include Bingo Nights, Movie Night, Giving Tree, Pancake Breakfast/Vendor Fair, etc.

• Committee members help with seeking donations, set-up, clean-up, and other duties for a successful event.

• Work with PTO treasurer for any financial, budgeting, and purchasing needs.

• Create informational flyers and letters explaining opportunities to support our school.

• Share approved flyers with PTO corresponding secretary for web and social media postings and with PTO president for school distribution. Assist in copying flyers for distribution once approved.

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Financial Audit: (Effort: varies, 3-4 weeks in June/July)

• Audit financial records of the PTO and prepare a year-end audit report with the help of the committee. Committee includes up to three (3) PTO members that do not currently serve on the PTO Executive Board.

 

Hospitality/Staff Appreciation Committee/Chair: (Effort: 2-4 hours per month, peak in May depending on planned activities)

• Oversee and coordinate activities for staff appreciation, including Teacher Appreciation Week (May 2024) and a holiday cookie exchange (December 2023).

• Committee members help with seeking donations, set-up, clean-up, and other duties for a successful event.

• Work with PTO treasurer for any financial, budgeting, and purchasing needs.

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Membership Committee/Chair: (Effort: 1-2 hours per month, peaks in August/September with Back-to-School events)

• Create and implement a membership drive plan to promote membership throughout the year.

• Work with the PTO Executive Board to set attainable membership goals for the year.

• Work with PTO treasurer to collect membership dues.

• Maintain a list of members, updating as new members are enrolled. Provide copies to PTO treasurer and corresponding secretary for recordkeeping purposes.
   

Nominating Committee/Chair: (Effort: 2-3 hours in April/May)

• Publicize PTO positions and recruit volunteers to fill open Executive Board positions for the upcoming school year.

• Work with the Executive Board and Committee Chairs to prepare a list of nominees to be included on the annual election ballot at the May 2024 PTO meeting. This list shall be completed and publicized to all PTO members at April meeting.

• Follow the Election Process Checklist to serve as a guide during annual elections.

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Spirit Nights Committee/Chair: (Effort: 2-3 hours per month)

• Oversee and coordinate spirit nights for the year in coordination with PTO executive board

• Share approved flyers with PTO corresponding secretary for web and social media postings and with PTO president for school distribution. Assist in copying flyers for distribution once approved.
   

Spirit Wear Committee/Chair: (Efforts varies. Peak sales are in August/September and March)

• Oversee and coordinate spirit wear options with approval from the PTO Executive Board.

• Work with PTO treasurer for any financial, budgeting, and purchasing needs.

• Create informative flyers or order forms for distribution and sharing. 

• Share approved flyers with PTO corresponding secretary for web and social media postings and with PTO president for school distribution. Assist in copying flyers for distribution once approved.

• Sort and distribute orders upon fulfillment.
   

Volunteer Coordinator: (Effort: ongoing, year-round; time peaks with bigger events. Average: 3 hours per month; could be more during major events.)

• Oversee and coordinate the activities of PTO volunteers.

• Recruit and maintain a list of volunteers for PTO's committees, fundraisers, and events. 

• Create sign-ups outlining needs for distribution and sharing. 

• Coordinate and share opportunities with PTO corresponding secretary for web and social media postings. 

• Organize and oversee the work and activities of Hero Helpers to include copying, laminating, sorting, and other projects. 

 

In addition to each chairs’ specific committee responsibilities, he/she will:

• Prepare a brief report and present at PTO General Meeting (3rd Tuesday of each month).

• Maintain a file to be given to successor.

 

 

Volunteer today to serve on the Elected Board or as a chair or committee member!

Complete this form noting your interest and we will contact you soon.

 

Email kwespto@gmail.com with any questions.