Committee and Chair Positions

Do you like planning fun events? Fundraising? Giving back to your school and community?

Consider serving on the KWES PTO Elected Board or on a committee.

Elected Officer (all required to attend monthly Board meetings, General meetings, and assist with PTO functions).

Recording Secretary: (Effort: 4-5 hours per month, average)

Record the minutes of all Board and General meetings
Present minutes at each meeting for motion and approval
Provide support in writing thank you letters or other PTO correspondences in tandem with corresponding secretary, as needed
Provide approved minutes to Corresponding Secretary to post on the PTO website
Give notice regarding all meetings of PTO Executive Board of Directors, for which a notice is required (e.g. Annual Meeting)

Corresponding Secretary: (Effort: 4-5 hours per month, average)

Committees

Community Partnerships Committee/Chair: (Effort: 1-2 hours per month, varies depending on the program, peaks for Wilson Walk)

Oversee and coordinate community opportunities for financial support of Kyle Wilson PTO.
Work with the PTO Executive Board to plan the Kyle R. Wilson Walk for Fitness (April 2024).

Create informational flyers and letters explaining opportunities to support our school.
Share approved flyers with PTO corresponding secretary for web and social media postings and with PTO president for school distribution. Assist in copying flyers for distribution approved.

Event Specific Committee/Chairs: (Effort: varies, year-round)

Oversee and coordinate an event in support of the Kyle Wilson PTO.
Events may include Bingo Nights, Movie Night, Giving Tree, Pancake Breakfast/Vendor Fair, etc.
Committee members help with seeking donations, set-up, clean-up, and other duties for a successful event.
Work with PTO treasurer for any financial, budgeting, and purchasing needs.
Create informational flyers and letters explaining opportunities to support our school.
Share approved flyers with PTO corresponding secretary for web and social media postings and with PTO president for school distribution. Assist in copying flyers for distribution once approved.

Financial Audit: (Effort: varies, 3-4 weeks in June/July)

Audit financial records of the PTO and prepare a year-end audit report with the help of the committee. Committee includes up to three (3) PTO members that do not currently serve on the PTO Executive Board.

Hospitality/Staff Appreciation Committee/Chair: (Effort: 2-4 hours per month, peak in May depending on planned activities)

Oversee and coordinate activities for staff appreciation, including Teacher Appreciation Week (May 2024) and a holiday cookie exchange (December 2023).
Committee members help with seeking donations, set-up, clean-up, and other duties for a successful event.
Work with PTO treasurer for any financial, budgeting, and purchasing needs.

Membership Committee/Chair: (Effort: 1-2 hours per month, peaks in August/September with Back-to-School events)

Create and implement a membership drive plan to promote membership throughout the year.
Work with the PTO Executive Board to set attainable membership goals for the year.
Work with PTO treasurer to collect membership dues.
Maintain a list of members, updating as new members are enrolled. Provide copies to PTO treasurer and corresponding secretary for recordkeeping purposes.

Nominating Committee/Chair: (Effort: 2-3 hours in April/May)

Publicize PTO positions and recruit volunteers to fill open Executive Board positions for the upcoming school year.
Work with the Executive Board and Committee Chairs to prepare a list of nominees to be included on the annual election ballot at the May 2024 PTO meeting. This list shall be completed and publicized to all PTO members at April meeting.
Follow the Election Process Checklist to serve as a guide during annual elections.

Spirit Nights Committee/Chair: (Effort: 2-3 hours per month)

Oversee and coordinate spirit nights for the year in coordination with PTO executive board
Share approved flyers with PTO corresponding secretary for web and social media postings and with PTO president for school distribution. Assist in copying flyers for distribution once approved.

Spirit Wear Committee/Chair: (Efforts varies. Peak sales are in August/September and March)

Oversee and coordinate spirit wear options with approval from the PTO Executive Board.
Work with PTO treasurer for any financial, budgeting, and purchasing needs.
Create informative flyers or order forms for distribution and sharing.
Share approved flyers with PTO corresponding secretary for web and social media postings and with PTO president for school distribution. Assist in copying flyers for distribution once approved.
Sort and distribute orders upon fulfillment.

Volunteer Coordinator: (Effort: ongoing, year-round; time peaks with bigger events. Average: 3 hours per month; could be more during major events.)

Oversee and coordinate the activities of PTO volunteers.
Recruit and maintain a list of volunteers for PTO's committees, fundraisers, and events.
Create sign-ups outlining needs for distribution and sharing.
Coordinate and share opportunities with PTO corresponding secretary for web and social media postings.
Organize and oversee the work and activities of Hero Helpers to include copying, laminating, sorting, and other projects.

In addition to each chairs’ specific committee responsibilities, he/she will:

Prepare a brief report and present at PTO General Meeting (bi-monthly on the 3rd Tuesday).
Maintain a file to be given to successor.

Volunteer today to serve on the Elected Board or as a chair or committee member!

Complete this form noting your interest and we will contact you soon.

Kyle Wilson Elementary
Parent Teacher Organization
5710 Liberty Hill Court
Woodbridge, VA 22193